wedding reception

  • The Epic NZ Wedding Seating Planning Guide

    Getting organised for your wedding reception? One of the trickiest tasks is trying to figure out wedding seating. Where is everyone sitting for the speeches and meal?

    Family politics, friend drama and ex girlfriends all have to be kept in mind. Sure, it’s your day, but if you can do something to minimise the chance of drama taking away from the shine of your big day, you would, right?

    With this in mind, allocated seating for your wedding guests is a smart move. In this article I’m sharing tips and tricks to create the perfect wedding reception seating plan with Be My Guest Design.

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  • Wedding Stationery Timeline

    In the home stretch to your wedding, while the big things are organised and locked in, the smaller details still need to be ironed out.

    Those finishing touches can’t always be planned in advance, so it’s one of those last-minute wedding planning admin tasks that has to be left till close to the big day (but not too close!)

    Here’s an ideal wedding stationery timeline for when you should be ordering your day-of pieces*.

    One Month To Go

    Ideally, you’ll place your order for your wedding stationery with Be My Guest. If your wedding is in early-mid January, you’ll want to order at least 6 weeks ahead.

    We don’t need the details straight away, but knowing what items you are requiring means we can ensure we have the applicable cardstock etc ordered in – plus we block out the time in our schedule for your order, as day-of wedding items are a high priority.

    Now would also be a good time to read through the Epic NZ Wedding Seating Planning Guide. You’ll pick up a few handy hints for figuring out where guests should sit and how setting up on the day can be done quickly.

    3 weeks before your wedding

    3 weeks out from your wedding is when your stationery wording, guest lists, seating plan etc needs to be submitted. That’s to give us enough time to design your stationery, get it back to you for review, make any changes, then setting up for print.

    Some things take longer than others – for example canvas prints take a bit more time – so we may encourage you to finalise some items earlier than others, just so we know everything is good to go in time.

    2 weeks before your wedding

    A fortnight before your wedding date is when we like to have all your stationery off to production (i.e. printing!). I always sleep easier knowing that wedding stationery is into production with a couple of weeks to spare – this gives us time for printer hiccups and courier mishaps to occur …and be rectified. 

    We are very conscious of your wedding date but you are welcome to check with us if you are feeling nervous.

    Most items are shipped to you on an overnight courier service. Large format prints (signs/seating plans) can sometimes take a little longer because of their size.

    Don’t sweat it if you think you’ll be a bit later than the times listed above, just keep in touch and communicate what’s happening with us. Which leaves is with our last “milestone” of this timeline…

    Check out our range of wedding stationery for design and wording inspiration

    Last Minute Orders: 1 week before your wedding (Ekk!)

    Occasionally we get people getting in touch a week or 10 days before a wedding, asking for assistance with bits of wedding stationery. It is rare for us to say no – it all depends on our existing orders, the particular items the last-minute person wants, and the capacity of our production partners. There’s typically an urgency fee associated with these expedited orders.

    Don’t leave it till the last minute if you can help it – I absolutely hate saying no, but hate to let you down with a late delivery even more. 

    *Note, weddings close to public holidays, Christmas and Easter need to allow more time than these guidelines, and courier issues can delay things… so keep that in mind.

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  • What are your seating plan options?

    If you’ve been busy reading The Epic NZ Wedding Seating Planning Guide, then you’ll know that seating plans don’t just tell guests where to sit. They also mark the significance and formality of your big event.

    The right seating plan for you will depend on where you’re putting it, how long you’ve got, the look you’re going for and your budget.

    Naturally, most of the seating plans we design are for wedding receptions, since couples love to match their wedding stationery to their Be My Guest designed wedding invites, but our seating plans are also used for formal dinners at school reunions, sports reunions and corporate events.

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  • How to get your wedding guests to sign your guestbook

    After all the time and effort you spend in selecting the perfect guestbook, the next hurdle is ensuring your wedding guests actually sign it!

    Today we are going to cover off 5 sure-fire ways to have your guests lining up to jot down their well wishes and messages of luck.

    The tips and tricks we are going to share can be adapted for getting guests to sign a guestbook at any sort of special event too – like a birthday party or wedding anniversary.

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  • The Best Pens for Signing Guestbooks

    Hello gorgeous humans!

    We’ve had a few enquiries about the best pens for signing your wedding guestbooks. So we took the credit card and spent up large at our favourite stationery stores, purchasing a ton of pretty pens so you don’t have to!

    There’s a few things to keep in mind when picking the perfect pen for signing your guest book:

    • You’ll want the ink to flow straight away, smoothly
    • The ink shouldn’t bleed through to the other side of the page (or even the page below!)
    • The faster the ink dries, the less it will smudge, and the better it’ll look. Especially if you have some left-handed guests
    • You want the tip of the pen to stay crisp and clean. The thicker the tip, the bigger the handwriting
    • It would be nice if the ink matches the colour scheme of the wedding
    • …and the pen should looks as good as the guestbook does
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