timeline

  • Wedding Invitation Timeline

    Your wedding invitations are your guests’ first peek into your wedding day. But when are they getting this first peek? We are sharing our recommended wedding invitation timeline today. We’ve compiled our best advice and tips to answer that common question: “when are wedding invitations sent?”.

    18 months to One Year Out

    Sending Save the Dates

    What are Save the Date Cards?

    Save the Dates are simply a postcard providing a heads up of your wedding date to your wedding guests. They indicate your names, wedding date and a general location for your wedding. They are a popular option for getting your wedding guests to start planning to attend your wedding, considering their travel arrangements, save up, time off work etc.

    When do you send Save the Dates?

    Ideally, you’ll send Save the Dates between 18 months and six months before your wedding. One year is ideal. You need to strike a balance between too far out and guests forgetting or putting off making plans. Too soon and guests may have other commitments.

    Do you really need Save the Dates?

    They are entirely optional, however they are important if your wedding is over a long weekend or many guests will have to travel/it’s a destination wedding. If your budget is tight, skip sending these out – or email something. You can also compromise and only send them to family and close friends – the people you’d be absolutely guttered to miss on your wedding day. Having that extra bit of notice allows your wedding guests the best chance of being able to attend.

    Check out our range of Save the Date cards for design and wording inspiration

    Do we have to send Wedding Invitations if we send Save the Dates?

    Yes! A Save the Date is an indication you’re invited, but it’s not THE invite. Save the Date Cards don’t include much detail because quite often you haven’t narrowed down all the finer detail when you’re that far out.

    Check out our blog post on the 5 most common Save the Date mistakes we see all the time at Be My Guest.

    Six Months before your wedding date

    Wedding Invitations Timeline

    When should I order my wedding invitations?

    We recommend that you order your wedding invitations between four to six months before your wedding day. This gives you plenty of time to receive them from us and then to address the envelopes to send to your guests. Once you have placed your order online for your wedding invitations, you can expect delivery within two weeks. This allows time for you to check the wedding invitation draft we send you, for your invitations to be printed and then posted to you.

    How long does it take to design our wedding invitations?

    The entire process from design to revisions, finalising wedding invite wording, printing and posting your wedding invites takes around two weeks. You can expect to receive your digital mock-up within a couple of days of placing your order, to let you check it before we have your invites printed. Make sure you have a couple of people check the invites before you give your designer the final go-ahead to print it. These ‘fresh eyes’ will help you find any typos! Have someone ring any phone numbers or email the email addresses provided.

    How fast can I get my wedding invitations?

    If you are in a hurry for your invitations, the first thing to do is contact us. Chances are that we can organise a fast turnaround of your wedding invites, but only if we know your special requirements.

    Vintage Grace floral border pink Pocket fold wedding invite
    Check out our range of Wedding Invitations for design and wording inspiration

    How far out do I set my wedding RSVP date?

    Six weeks to a month before the wedding is plenty of time for final RSVPs. It is tempting to set an early RSVP date – after all, you won’t be able to refine your wedding budget any further until numbers are confirmed! The issue is that if you set the RSVP too early (i.e. months out) guests may muck you around. They might not know what their work roster shifts is, or plans may change.

    Three Months before your wedding day

    Sending Wedding Invitations

    When are wedding invitations sent?

    The normal wedding invitation timeline is sending them between eight to twelve weeks before your wedding. It’s not unusual to receive a wedding invitation anywhere between six months to two months before a wedding. But don’t send them too early and risk have them getting lost. Nor send them too late and end up with half your guests not being able to make your wedding. 

    If you’ve sent a Save the Date, you can get away with sending your invitations a bit closer to the wedding. If you haven’t sent a Save the Date, get your wedding invitations out sooner so guests can make arrangements.

    One Month Out from your wedding

    Following up on RSVPs

    In an ideal world, your RSVP date is when every detail is tidied up, complete with a neat little bow. However, real life experience has demonstrated that wedding guests treat the RSVP date, at best, as a rough ballpark. So a month out from your wedding, touch base with family and friends who’ve omitted to RSVP, and chase them up.

    Wedding Stationery

    Once you’ve got the majority of your guest list confirmed, you can move onto planning your day-of wedding stationery items. We’ve collated our advice on this topic in a separate blog post, which you can find here: Wedding Stationery Timeline.

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  • Wedding Stationery Timeline

    In the home stretch to your wedding, while the big things are organised and locked in, the smaller details still need to be ironed out.

    Those finishing touches can’t always be planned in advance, so it’s one of those last-minute wedding planning admin tasks that has to be left till close to the big day (but not too close!)

    Here’s an ideal wedding stationery timeline for when you should be ordering your day-of pieces*.

    One Month To Go

    Ideally, you’ll place your order for your wedding stationery with Be My Guest.

    We don’t need the details straight away, but knowing what items you are requiring means we can ensure we have the applicable cardstock etc ordered in – plus we block out the time in our schedule for your order, as day-of wedding items are a high priority.

    Now would also be a good time to read through the Epic NZ Wedding Seating Planning Guide. You’ll pick up a few handy hints for figuring out where guests should sit and how setting up on the day can be done quickly.

    3 weeks before your wedding

    3 weeks out from your wedding is when your stationery wording, guest lists, seating plan etc needs to be submitted. That’s to give us enough time to design your stationery, get it back to you for review, make any changes, then setting up for print.

    Some things take longer than others – for example canvas prints take a bit more time – so we may encourage you to finalise some items earlier than others, just so we know everything is good to go in time.

    2 weeks before your wedding

    A fortnight before your wedding date is when we like to have all your stationery off to production (i.e. printing!). I always sleep easier knowing that wedding stationery is into production with a couple of weeks to spare – this gives us time for printer hiccups and courier mishaps to occur …and be rectified. 

    We are very conscious of your wedding date but you are welcome to check with us if you are feeling nervous.

    Most items are shipped to you on an overnight courier service. Large format prints (signs/seating plans) can sometimes take a little longer because of their size.

    Don’t sweat it if you think you’ll be a bit later than the times listed above, just keep in touch and communicate what’s happening with us. Which leaves is with our last “milestone” of this timeline…

    Check out our range of wedding stationery for design and wording inspiration

    Last Minute Orders: 1 week before your wedding (Ekk!)

    Occasionally we get people getting in touch a week or 10 days before a wedding, asking for assistance with bits of wedding stationery. It is rare for us to say no – it all depends on our existing orders, the particular items the last-minute person wants, and the capacity of our production partners. There’s typically an urgency fee associated with these expedited orders.

    Don’t leave it till the last minute if you can help it – I absolutely hate saying no, but hate to let you down with a late delivery even more. 

    *Note, weddings close to public holidays, Christmas and Easter need to allow more time than these guidelines, because couriers won’t be working and that can delay things… so keep that in mind.

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