Submitting guest names and details

…for personalising wedding invitations, vow/lyrics orders, placecards and seating plans

Are your ordering wedding stationery that’s individualised (such as having your guest names printed on each wedding invitation, a placecard, vow print or a seating plan)?  If so, these notes may help you with submitting your details plain text format. Submitting it in the correct format means your design can be created faster and will have less chance of typos/errors.

Typed please

All information submitted for design is to be typed.  This is because there’s a high chance of error when trying to type up an document and/or trying to decipher someone else’s handwriting.  This typed up file/list does not need any fancy formatting. In fact, I’d prefer it didn’t! Where possible, we copy and paste the exact text we are supplied.

Plain Text List Required

What’s plain text? I’m not talking about a special computer format or anything to worry.  Just a simple list of your names that we can copy and paste. Here’s some examples:

Submitting your guest list for your wedding invitations

  • Please submit your guest names written exactly how you want them to appear on the wedding invitation. i.e. if you want your guest’s first names listed on the invitation, then only submit their first names. (in this case, supply Amanda rather than Amanda Cookson)
  • Group your guests names together – one line is one invitation (Craig and Amanda rather than a separate line for Craig and another line for Amanda)
  • Decide if you want to use “and” or “&” and use this consistently throughout your guest list
  • I do not require any special formatting – i.e. no numbering, tabs, multiple spaces, bullet points, columns
  • You can submit your list in the body of your email, or in a single column within a spreadsheet. If you’re using a guest list format it’s usually fine (we will create a duplicate and remove columns that don’t apply to the invitations). The Southern Bride Guest List Planner Template is our recommended guest list format.

Yes:

Amanda and Craig

Mum and Dad

Scott and Partner

Wally and Glenys

No:

  1. Amanda and Craig
  2. Mum & Dad
  3. Scott
  4. Scott’s Partner
  5. Wally Riach and Glenys Riach

Submitting your guest list for your placecards

  • Please submit your guest names written exactly how you want them to appear on the placecards. i.e. if you want your guest’s first names listed on the placecard, then only submit their first names. (in this case, supply Amanda rather than Amanda Cookson)
  • Each guest goes on an individual line (as each guest needs a placecard)
  • If you order more placecards than you have guests, we will supply the extra ones without a name, so you’ve got spares
  • I do not require any special formatting – i.e. no numbering, tabs, multiple spaces, bullet points, columns
  • You can submit your list in the body of your email, or in a single column within a spreadsheet

Submitting your seating plan diagram for your seating plan

Many couples find it easiest to create these in spreadsheets, and they are typically perfect for us to use.  Seating diagrams created in Word/wordprocessing programs can be a bit harder to copy/paste from when they are formatted with columns, tabs or spaces. Simple is perfectly fine by me.  You can also share a plain text list. i.e.

First line is the table name and subsequent lines are the guests at that table:

Table One

Amanda

Craig

Glenys

Wally

Scott

 

Table Two

Mum

Dad

Danielle

James