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Adding guest’s names to your wedding invitations

Adding guest’s names to your wedding invitations

One of the most popular perks of working with Be My Guest Design is adding your guest's names to your wedding invitations at no extra cost! Personalising each invite with your loved one's names is an elegant introduction to your wedding festivities.

We've put together some guidelines to help our busy couples, as often the first question we get is "well, how do you want the names then?"

That's a great question to hear, as thinking ahead and submitting your guest's names in the correct format means your design can be created faster, and has less chance of typos/errors happening.

Typed please

All information submitted for design is to be typed.  This is because there’s a high chance of error if we are trying to decipher someone else’s handwriting.  This typed up list does not need any fancy formatting. In fact, we’d prefer it didn’t - as where possible, we copy and paste the exact text we are supplied, straight into the design file. This minimises any typos at this end.

Plain Text List Required

What’s plain text? I’m not talking about a special computer code or special program.  Just the opposite in fact - we want a list of your guests' names that we can copy and paste with no fancy formatting. If you have purchased our guest list template you can even add your designer to the edit access and she'll be able to pull information directly from your list.

Submitting your guest list for your wedding invitations

  • Please submit your guest names written exactly how you want them to appear on the wedding invitation. i.e. if you want your guest’s first names listed on the invitation, then only submit their first names (example: supply Amanda rather than Amanda Cookson)
  • Group your guests names together – one line is one invitation (Example: Craig and Amanda get one invitation. A separate line for Craig and another line for Amanda is two invitations)
  • Ensure you provide us with your couple's names in the order they should be printed. For example, Amanda and Craig, or Craig and Amanda. What you provide us is what we will print!
  • Decide if you want to use “and”, "+" or “&” then use the same consistently throughout your guest list.
  • No special formatting – i.e. no numbering, tabs, multiple spaces, bullet points, columns. They just create more work. Seriously, it doesn't have to be pretty (that's what you've got us for)
  • You can submit your list in the body of your email, or in a single column within a spreadsheet. If you’re using the Guest List Planner Template we love that too.

Examples:

Yes:

Amanda and Craig

Mum and Dad

Scott and Partner

Wally and Glenys

No:

  1. Amanda and Craig
  2. Mum & Dad
  3. Scott
  4. Scott’s Partner
  5. Wally Riach and Glenys Riach

Visit our post on wording wedding invitations here for examples to incorporate your guest's names into your invitation text.

Submitting your guest list for your placecards or menus

We've covered off getting guests to sit in the right spot on our Seating Planning post here. Placecards, menus and escort cards all have the same approach for adding guest names.

Just like your wedding invitations, keep it plain text and simple.

  • Please submit your guest names written exactly how you want them to appear on the placecards. i.e. if you want your guest’s first names listed on the placecard, then only submit their first names. (in this case, supply Amanda rather than Amanda Cookson)
  • Each guest goes on an individual line (as each guest needs a placecard)
  • If you order more placecards than you have guests, we will supply the extra ones without a name, so you’ve got spares. You don't need to label them "Spare" as we will automatically add the extras on.
  • I do not require any special formatting – i.e. no numbering, tabs, multiple spaces, bullet points, columns
  • You can submit your list in the body of your email, or in a single column within a spreadsheet. Whatever suits your planning workflow.

Submitting your seating plan diagram for your seating plan

There are lots of different options for seating plans, and they need to be done quite close to the wedding, so first of all, don't get overwhelmed. Keep it simple.

Many couples find it easiest to create seating plans in spreadsheets, and that's perfect for us.  Seating diagrams created in Word are harder to copy/paste from, as columns, tabs, text boxes or spacing is used that doesn't copy and paste well. Simple is perfectly fine.  You can also share a plain text list. i.e.:

First line is the table name and subsequent lines are the guests at that table:

Table One

Amanda

Craig

Glenys

Wally

Scott

Table Two

Mum

Dad

Danielle

James

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