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who is sitting where?

Seating Plans & Event Signage

pre-designed seating plans on canvas, Board, card or paper.

Seating plans don’t just tell guests where to sit. They also mark the significance and formality of your day. Tie your wedding day stationery together with a matching seating plan or seating chart for your reception.

personalised seating charts

customised table seating plans

What’s included with Be My Guest Seating Plans?

This includes tweaking the design to fit the number of tables you’re having and including guest names.

As seating plans are a time sensitive item, it’s important to allow as much time as possible. For card and photo paper prints, allow two weeks for design, printing and delivery. For canvas seating plans, allow up to three weeks, as the canvas assembly process takes a little longer.

Allowing plenty of time ensures you receive your seating plan and other stationery pieces well before your set-up day (and you can relax and know you’ve got everything you need for your wedding day).

We are able to offer an urgent turnaround option for an additional charge.

Get a draft to double check before it goes to print – so you can see how everything looks, and request any tweaks.

Printing options to suit your style or budget – supplied mounted onto a board or canvas (ready to place on an easel or hang on the wall); onto photo paper, which is suitable for framing (frame not supplied); or for smaller sizes, printed onto standard card to match invitations.

All printing is professionally printed on a high quality commercial digital press – no home printers used

Seating plan & sign types and options

You can choose from a range of different sizes and print types for your seating plans and signs

PRINTING options to suit YOU

There are a number of options available for printing your seating chart & signage

canvas sign on easel

canvas seating plans

The most popular printing option is a stretched canvas seating plan.  

The printed canvas is stretched over a pine frame, making them suitable to place on an easel or hang on the wall. In the image below you can see a close up of the paper and mounting.

This type of seating plan takes the longest to be printed – allow up to three weeks for design, printing and shipping.

large format prints

You can also elect to have your seating plan mounted to board so it can be placed on an easel, or as a poster print delivered rolled into a cardboard tube.  The poster prints need to be framed as are not stiff enough to sit on their own.

poster in frame with flowers

small card prints (up to a3 size)

As well as the large format seating plans, Be My Guest can also design and print seating plans with the tables separated out onto smaller pieces of card.


seating charts & SIGNAGE - printable electronic file

If you’ve got access to a printer, and/or you want to save on shipping costs and time, the electronic option is a great way to go. You’ll receive your high resolution PDF file quickly (within 48 hours during the working week) and can take your file to a local print shop or print at work. This is the option we recommend for people that are wanting a seating plan last minute – as none of us have to worry about the couriers being on time!

Seating Plans to Suit

Whatever the event, seating plans elevate your event to something special. Here’s a few of the different options in our range.

what size seating plan should I pick?

I quite often get asked “what size seating plan should I use for my wedding? ” Our answer is usually “whatever is going to work in the space that you have”.

It doesn’t really matter how many wedding guests your wedding has – the size of your seating plan can be whatever will work for you.

As we don’t adhere to a “template” as such, we adjust and tweak the tables to hold as many or as little guests as possible (and even accommodate guests with really long names). We can even change the layout of the design to suit long trestles or lots of smaller tables.

Our typical size recommendations for our large format seating plans:

  • A1 works perfectly if using a floor standing easel (this is the most popular size requested)
  • A2 is perfect when your seating plan is going onto a tabletop easel (this is the second most popular size requested)
  • A0 is fine in big spaces, but may be too much in a tight space
  • A3 can work, but you wouldn’t want to be having a big guest list as the font would get too small to be legible by guests arriving and crowding around the plan  


Wedding and Special Event Signage


Signs are an important part of your event – ensuring guests find their way, supplying important information, setting the tone and adding to the decor.


seating plans for special events

Browse our range of beautiful wedding seating charts and take the stress out of getting your guests seated.