Seating Plans

Seating plans don’t just tell guests where to sit. They also mark the significance and formality of your day.

What’s included with Be My Guest Seating Plans?

  • Personal attention to the design and wording of your Seating plan – including tweaking the design to fit the number of tables you’re having and including guest names
  • An electronic draft mockup of your seating chart before it goes to print – so you can see how everything looks, and request any changes
  • Love a particular wedding invitation from the Be My Guest wedding collection? Matching Seating Plans can be designed at no extra charge (get in touch for more information)
  • Multiple printing options: supplied on a mounted canvas frame (ready to place on an easel or hang on the wall); onto photo paper, which is suitable for framing (frame not supplied); or for smaller sizes, printed onto standard card to match wedding invitations
  • All printing is professionally printed on a high quality commercial digital press – no home printers used
  • Free courier for all website orders over $250 within New Zealand

When should I order my seating plan for my wedding?

As wedding stationery a time sensitive item, it’s important to allow as much time as possible. Please allow three weeks for design, printing and delivery of your signage and plans.  This ensures you receive your seating plan and other stationery pieces in plenty of time (so you can relax and know you’ve got everything you need for your wedding day). Smaller format designs printed onto card can be turned around within two weeks.

Faster turnaround times may be possible, please get in touch and advise your wedding date and preferred printing method to check. Urgency fees may apply and the above timeframes exclude weekends and public holidays, so it pays to be organised.

Seating plans available at Be My Guest

Browse the entire Seating Plan Range

Printing options for your Seating plans

Stretched Canvas Prints

There are a number of options available for printing your seating chart, but the most popular is to receive your plan mounted onto canvas and stretched on a frame.  This makes them suitable to place on an easel or hang on the wall. In the image below you can see a close up of the paper and mounting.

Website - Seating Plan Banner

Photo Prints

You can also elect to have your seating plan printed onto high quality matt photo paper and delivered rolled into a cardboard tube.  These seating plans are suitable to frame, and are not stiff enough to sit on their own.

Digital Printing on Card (up to A3 size)

As well as the large format signs as described above, Be My Guest can also design and print seating plans with the tables separated out onto smaller pieces of card, as in the accompanying image.


How much are seating plans?

Please browse through the Seating Plans category in the Be My Guest shop for an indication of pricing.

More info: Pricing and Online Ordering for Seating Plans

What size seating plan should I use for my wedding?

I quite often get asked “what size seating plan should I use for my wedding? ”

The answer is usually – “whatever is going to work in the space that you have”.

Here’s an example for you (since the people usually worried about what size they should pick, are having big weddings).  These guys had a large wedding – over 210 guests and 21 tables.

Vanessa ordered an electronic version off me, so that she could get it printed locally, since she was in a bit of a hurry. I originally designed an A0 size as was requested (84cm x 118cm – over a meter high!). However she realised when it came to be printed, that this size was going to be much bigger than she’d envisaged for her wedding and the space she had available.

The great thing is, it didn’t matter! All she needed to do, was arrange the file to be printed scaled to the smaller size. The size Vanessa and Tevita ended up printing their seating plan was A2, which is a nice size for a frame on top of a table or pinned nicely to the wall (42cm x 59cm).

So the main takeaway from this is, it doesn’t really matter how big your wedding is – the size of your seating plan can be whatever will work for you. As I don’t adhere to a strict “template” as such, I can adjust and tweak the tables to hold as many or as little guests as possible (and even accommodate guests with reaaaaaaallllly long names like Tevita & Vanessa had).

My usual recommendations for size – A2 is perfect when your seating plan is going onto a tabletop easel, and A1 works perfectly if you’re using a floor standing easel. A0 is fine in big spaces… A3 can work, but you wouldn’t want to be having a big guest list (as the font would get too small to be legible by guests arriving and crowding around the plan).

More information on Seating Plans